Executive Assistant

 

At ARS / Global Emergency Management, we provide a complete solution to every emergency situation through the integration of humanitarian aid and critical life support services with critical infrastructure, property damage, and community response. We do this best through expert planning, preparation through rehearsal and training of staff, and strategic staging of equipment so that we respond within hours of disaster striking, or better, prevent major damage from ever happening.

We are on an exciting journey of transformation and growth. We offer a competitive salary, an extended health plan including medical, dental, and vision. If you have what it takes to be our Executive Assistant and this sounds like a perfect match, we would love to hear from you!

Position Overview:

The Executive Assistant will perform a wide range of administrative and operational support for day-to-day operations as well as proactively establishing and coordinating communications, meetings, presentation, and travel.

Key Responsibilities:

• Provide primary administrative support to executives and intermittent secondary administrative support as assigned
• Act as the executive’s first point of contact for internal and external contacts to facilitate smooth, effective, and accurate information flows
• Monitor and maintain correspondence (e.g. e-mail, mail, courier packages, etc.); draft responses to general issues; coordinate resources to support the executives in addressing identified issues; compose or edit a variety of highly confidential documents (e.g. correspondence, memos, contracts, proposals, reports, briefing notes, presentations)
• Coordinate and monitor calendars (e.g. schedule meetings, arrange appointments, budget time, and provide reminders)
• Develop and maintain organized filing systems; maintain records; locate files, documents, and other information for both digital and paper driven systems
• Build positive relationships across the organization and with external stakeholders
• Research, prioritize, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response

Required Knowledge and Experience:

• 3-5 years of experience providing administrative and executive support services
• Experience with Office 365 suite, Microsoft Teams, Zoom, etc.
• Experience in scheduling, event planning and logistics, experience organizing travel requirements & conferences and budget preparation and maintenance required
• Experience in project coordination, business and statistical analysis and budget monitoring preferred
• Customer service, organizational skills, problem solving, tact and diplomacy experience required

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, or national origin.

Job Type: Full-time

Salary: $52,500.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Conroe, TX 77385: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Administrative Support: 3 years (Required)

Work Location: In person

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