Program Coordinator

 

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The Program Coordinator provides comprehensive support to the Executive Director and Director of the Center for European and Russian Studies. Major duties include outreach coordination, event management, office administration, accounting, grant and fellowship administration support, website and social media maintenance.
Routine responsibilities include organizing outreach activities and events, providing logistical support for events, guest speakers and visiting scholars, managing public information and community relations activities, carrying out daily office operations, preparing orders and payments, maintaining records, assisting with grant preparation and implementation, managing the Center's online presence.
The Program Coordinator is expected to prioritize multiple tasks according to time sensitivity and importance, and to demonstrate independent thinking and resourcefulness in utilizing university and external resources to obtain information and resolve problems in a timely manner.
Occasional evening and/or weekend work hours required.

Percentage of Time:
100

Shift Start:
variable

Shift End:
variable

Qualifications for Position

23
Records

Qualifications

Required/Preferred

Skill in organizing and prioritizing various projects and administrative tasks, meet established deadlines, make informed recommendations, and work with potential interruptions.

Required

Experience with completing work in a timely manner when there are changes in deadlines or requirements, and in high workload situations.

Required

Ability to work independently and follow through on assignments with minimal direction and supervision, using initiative to anticipate needs in areas of responsibility.

Required

Demonstrated communication skills to interact effectively and diplomatically with faculty, students, university staff and administrators, off-campus professionals such as foreign scholars and government officials, donors and members of the public.

Required

Ability to maintain a supportive and constructive attitude to enable good working relationships and interactions with coworkers, supervisors, and other members of the campus community.

Required

Demonstrated organizational skills to plan, implement and execute public events.

Required

Demonstrated skill in designing and creating publicity and informational material.

Required

Demonstrated skill in setting up, managing, recording Zoom meetings and webinars.

Required

Demonstrated skill in managing various forms of social media networks, in particular Facebook, Twitter, YouTube, Instagram.

Required

Ability to record, edit, and post podcasts online.

Preferred

Demonstrated proficiency in operating computers in Windows and Mac environments. Skill in using Word, PowerPoint, Excel and Outlook to produce business correspondence, presentations, financial reports, tables, graphs and mail merge databases.

Required

Experience with photo and design programs such as Adobe Photoshop and InDesign or Illustrator.

Preferred

Demonstrated writing skills. Ability to compose and edit correspondence and other documents in a grammatically correct, logical and concise manner.

Required

Demonstrated skill in creating and maintaining accurate and complete records and files, in both electronic and hard copy format.

Required

Skill in designing and maintaining a logical filing system of business correspondence, financial records and administrative documents.

Required

Experience with Box or other cloud storage and file sharing services for business.

Preferred

General knowledge of UCLA resources and administrative policies and procedures.

Preferred

Experience with UCLA finance and travel systems, in particular Bruin Buy and Express/Concur.

Preferred

Willingness and ability to work occasional evening and/or weekend hours.

Required

Interest in learning new technologies and acquiring additional skills as needed.

Required

Prior professional experience in an institution of higher education.

Preferred

Bachelor's degree or equivalent combination of education and professional experience.

Preferred

Knowledge of European and Russian cultures and societies.

Preferred

Additional Posting Information

Bargaining Unit:
CX-Clerical & Allied Services

Application Deadline:
08-01-2023

External Posting Date:

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