Talent Acquisition Coordinator (Contract)

 

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Excelling in quality, innovation, and impact, UCLA Extension (UNEX) is one of the top providers of continuing and professional education in the United States, offering programs and classes to more than 50,000 students per year through approximately 4,500 classes and certificate programs to meet the professional development, continuing education and personal enrichment needs of the full spectrum of traditional, nontraditional, domestic, international, professional, and continuing throughout and beyond Los Angeles.

Working within the Human Resources department of UNEX and under the direct supervision of the Talent Acquisition Specialist, the Talent Acquisition Coordinator will help bring excellent talent to the organization and maintain a seamless candidate/hiring experience by performing operational tasks and projects in the areas of talent acquisition, recruitment, hiring, and onboarding.

The coordinator will perform full lifecycle recruiting, including sourcing, screening, scheduling, interviewing, and recommending a qualified talent pool for operational, technical, and entry-level professional staff open recruitments. In addition, they will perform talent acquisition activities relating to the recruitment of UNEX instructors (academic personnel). Under the direction of the Talent Acquisition Specialist, they will act as a consultant and partner to hiring managers to ensure compliance of policies and processes while supporting progression of recruitments. Working with and under the guidance of the Talent Acquisition Specialist, they will assist in job description creation, job reclassification cases, and conduct routine job description updates. Alongside the HR Assistant, they will perform critical hiring and onboarding tasks for all staff new hires. Lastly, they will take the lead and coordinate special projects relating to document management, compliance, and employer brand & candidate experience enhancements.

This position is a 1-year contract appointment position.

Access, Equity, Diversity, and Inclusion (AEDI) is one of UCLA Extension's guiding principles. We strive to extend access to UCLA, our programs, and services to underrepresented communities and populations, while serving as a model organization for AEDI in the field of continuing higher education. Committed to attracting and retaining diverse staff & instructors, UCLA Extension welcomes your experiences, perspectives, and unique identity. Please visit our website dedicated to our AEDI efforts as an organization: https://www.uclaextension.edu/about/equity-diversity-inclusion

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

18
Records

Qualifications

Required/Preferred

1. Minimum of 1 year of demonstrated experience in recruiting, talent acquisition, and/or human resources (HR).

Required

2. BA/BS in related area preferred and/or equivalent experience/training.

Preferred

3. Working knowledge of recruitment, screening, and interviewing processes and willing to stay abreast to new/emerging best practices.

Required

4. Basic knowledge of employment law (federal, state, and local).

Required

5. Ability to speak on a one-to-one basis as well as in groups using appropriate vocabulary and grammar to obtain and convey information accurately during interviews and in consultation with staff.

Required

6. Skill in interviewing applicants and reviewing applications to quickly and accurately assess individual's qualifications and experience based on requirements of the position.

Required

7. Writing skills sufficient to compose job descriptions, requisitions and job announcements that are clear and concise, using proper vocabulary, syntax and grammar. Skill in writing concise, logical, factual and grammatically correct memos, letters and reports.

Required

8. Ability to analyze jobs and their related functions to assist departments in developing duties and skills, knowledge and abilities.

Required

9. Ability to effectively communicate across different levels and groups in the organization; conveying policies, processes, and changes across various parties.

Required

10. Ability to work collaboratively in a team; taking initiative where help is needed; working with various stakeholders to ensure progress on operational tasks and projects.

Required

11. Ability to problem solve by identifying problems, employ reasoning, and work with departments in developing solutions as it relates to staffing matters.

Required

12. Proficiency in word processing skills to process correspondence, reports, and database entries in a Windows environment quickly and accurately.

Required

13. Ability to work with large amounts of detail with appropriate attention to accuracy and clarity.

Required

14. Ability to work under general supervision and ensure that deadlines are met.

Required

15. Computer skills and knowledge of Microsoft Office suite as well as of HRIS and/or ATS systems; savvy in navigating current and emerging tech in recruiting (i.e., LinkedIn).

Required

16. Working knowledge of University personnel policies, on-line systems, forms, and benefits programs and enrollment.

Preferred

17. Working knowledge of staff titles, class specifications and typical duty and skill requirements to accurately assess appropriate job classifications.

Preferred

18. Working knowledge of University processing procedures related to recruitment, selection and placement.

Preferred

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
08-04-2023

External Posting Date:

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