HR Administrative Assistant
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Does a career focused on changing the world's energy future intrigue you? If so, we might have just the opportunity!
Idaho National Laboratory’s (INL) Human Resources and Diversity group is seeking forward-thinking professionals interested in exploring a career as a HR Administrative Assistant! Our team works a hybrid 9x80 schedule located at our Willow Creek Facility with every other Friday off. The successful candidate will be required to come into the office 3 times a week as needed.
Responsibilities Include:
- Provide administrative support to three HR&D leadership team members (HR&D Compliance, Inclusion & Diversity, and Labor Relations) and their respective team.
- Manage travel requests and expense reports, calendar maintenance and scheduling, key records and documentation, office accommodations (equipment, furniture, space, supplies), requests for maintenance and service.
- Read, understand, interpret, and propose improvements to team deliverables so that the teams produce products with high impact.
- Proactively plan activities and initiatives, identify potential conflicts in schedules, procedures, processes, and resources. Voice these concerns and assist in finding resolutions.
- Support important meetings, trainings, and events by creating agendas and handouts, taking notes/minutes, providing recaps, following up on action items and pending decisions, and providing strategic guidance for initiatives which contain a significant administrative component.
- Model a high standard for maintaining records, documents, and files in accordance with all INL policies and procedures, particularly when it comes to the security of confidential and sensitive information.
- Support team interactions with key leaders and departments across the Laboratory, helping to ensure smooth, collaborative, and productive operations.
- Work Proficiently with all applicable software applications required for this position
- Identify process improvements, areas of opportunity, and recommended solutions.
- Manage submission processes for conferences, awards, and marketing.
- Manage purchase orders, subcontracts, receipts, monthly reconciliations, and vendor payments.
Minimum Requirements:
- High School Diploma plus 4 years relevant business experience OR Associate degree
- Energetic, passionate partner who can influence others without formal authority.
- Demonstrate experience collaborating with colleagues across various fields and connecting everyone to common objectives.
- Extensive experience with project management and MS Office (Outlook, Teams, Word, PowerPoint and Excel).
- Experience maintaining confidentiality and document security.
- Excellent interpersonal and verbal/written communication skills.
- Work effectively with multiple tasks, rapidly changing priorities, and with all levels of colleagues (from interns to executive leaders).
- Ability to travel throughout the INL Complex and must be able to provide support for events during off hours (early mornings, evenings, and weekends.)
Preferred Requirements:
- Knowledge of procurement, property management, sensitive document, and issues management processes.
Job Information
- Salary Grade AS0300: 150 ($44,004 - $70,392)
- Chosen applicants are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.
- Multi-Level: This is a multi-level posting and the selected candidate will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.
INL Overview:
INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy’s mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation’s nuclear and renewable energy, national security, and environmental missions.
INL Mission:
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.
INL Vision:
Our vision is to change the world’s energy future and secure our nation’s critical infrastructure.
Selective Service Requirements:
To be eligible for employment at INL men born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.
Equal Employment Opportunity:
INL is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide EEO to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply.
Reasonable Accommodation:
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Other Information:
When applying to positions please provide your resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.
INL does not accept resumes from third party vendors unsolicited.
Benefits & Salary:
We have an extremely competitive salary structure, robust relocation package, and a phenomenal benefits package. For more information, please visit: https://www.inl.gov/careers/benefits-overview
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