Accounts Payable Associate III [United States]

 POSITION SUMMARY
The Accounts Payable Associate III performs data entry and tracks payments made by the Corporate Accounts Payable department. Provides financial, administrative, and clerical support to ensure payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.
The Accounts Payable Associate III demonstrates and adheres to the Company values of safety, honesty, ownership, respect, and teamwork to ensure successful partnership with customers and employees that result in OmniTRAX’s continued success.
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ESSENTIAL RESPONSIBILITIES

• Receive, process, verify and reconcile invoices
• Enter invoices for US entities, including Corporate, and match to purchase orders and sales contracts
• Work closely with tax department to ensure taxes are accurately assessed on invoices
• Maintain invoices out of general email system to ensure invoices are paid timely
• Contact vendors to ensure all payment are made timely and accurately
• Review invoices for appropriate documentation and approval prior to payment
• Research and problem solve discrepancies by collaborating with appropriate departments and vendors
• Research and reconcile invoiced but not received general ledger account
• Set up new vendors in ERP
• Organize, maintain, and pay timely utilities for 20+ entities
• Prepare and process expenses reports, audit receipts to verify coding and accuracy
• Support AP Supervisor in processing payments including US and Canada payments (via check and electronic file delivery), manual check requests, etc.
• Compliance with statutory requirements including issuance of 1099s to vendors, collecting W9 as required for processing payments to vendors
• Support AP Supervisor in monthly closing activities
• Provide training and assistance with answering questions for employees on procedures
• Document desktop procedures and process flows
• Vendor Statement reconciliations

OTHER DUTIES

• Work on special projects and process improvements initiatives to improve efficiency and effectiveness of the accounts payable organization
• Perform other duties and projects as assigned

SUPERVISORY RESPONSIBILITIES

• None

REQUIRED QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

• Bachelor’s degree in Accounting
• 5+ years’ applicable experience
• Knowledge of general accounting principles, regulatory standard and compliance requirements
• Organized, self-motivated, multi-task to work efficiently and meet company objectives
• Strong attention to detail; high degree of accuracy
• Time management: work under pressure to meet deadlines
• Strong customer service skills
• Excellent verbal and written communication skills; effectively converse with all levels of the company
• Basic computer skills in Microsoft Office Suite
• Professional integrity and accountability
• Work in fast-paced collaborative environment

REQUIRED CERTIFICATIONS AND LICENSES

• None

PREFERRED QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

• Previous experience in Rail Transportation, Supply Chain Logistics, Manufacturing and/or Oil and Gas industries
• Experience working with NetSuite
• Experience working with Concur
• Experience working with Avid or another procure to pay 3rd party platform

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PREFERRED CERTIFICATIONS AND LICENSES

• None

WORK ENVIRONMENT

• Work in a climate-controlled office and routinely use standard office equipment

TRAVEL

• Minimal, as business requires

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