Administrative Assistant/Office Coordinator (Mostly Remote)

 

At Healthcare in Action, we serve patients experiencing homelessness through an innovative “street medicine” approach by contracting with Medicare and Medicaid health plans as well as hospitals and health systems.

Street medicine entails using a medically equipped van to deliver medical care directly to people experiencing homelessness in locations such as parking lots, encampments, and parks.

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The Administrative Assistant/Office Coordinator provides departmental support by implementing administrative systems, procedures, and policies, and monitoring administrative projects as assigned.

This is a mostly remote role that has the expectation to occasionally work out of the Long Beach office as dictated by business needs.

Responsibilities include:

• Provides administrative support to Regional Clinical Directors and perform clerical functions in support of departmental projects, as directed.
• Organizes and prioritizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Supports department scheduling and calendar maintenance, coordination of meetings, conferences, web and teleconferencing.
• Prepares correspondence, documents and reports by collecting and summarizing information. Creates presentation slides as directed.
• Maintains department supply inventory by checking stock to determine inventory level in the storage room; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, supply organization.
• Check and process mailboxes
• Assist with scheduling and coordination of interviews and process onboarding tasks
• Engage with grant paperwork, contracts.
• BenefitsCal coordination/engagement work
• Create/establish room reservations.
• Provides information by answering questions and requests.
• Provides historical reference by using filing and retrieval systems.
• Maintains customer confidence and protects operations by keeping information confidential.
• Utilizes department desktop procedures, workflows, job aids and training material. Identifies barriers and brings to the attention of the supervisor/manager.
• Adheres to all quality, compliance and regulatory standards to achieve Healthcare in Action outcomes.
• Contributes to team effort by accomplishing related results as needed.
• Will function as a back-up to the other EA/AA in the organization.
• Other duties as assigned.

Qualifications and experience:

• High School or GED diploma, required.
• Associate degree, strongly preferred.
• 3 years minimum of related administrative experience required.

• Strong interpersonal skills, including excellent written and verbal communication skills.

• Strong organizational skills.

• Ability to multitask.

• Ability to appropriately maintain confidentiality.

• Proficient in MS Office.

• Experience with Oracle is a plus
• Ability to work in the Long Beach office 2-3 days per week

What's in it for you?

• Base salary range: $21.78 - $34.86 per hour
• Medical, Dental, Vision benefits
• An annual employee bonus program
• Robust Wellness Program
• Generous paid-time-off (PTO)
• 11 paid holidays per year, plus 1 additional floating holiday
• Excellent 401(k) Retirement Saving Plan with employer match
• Robust employee recognition program
• Tuition reimbursement
• An opportunity to become part of a team that makes a difference to our members and our community every day!

At Healthcare in Action, we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.

Healthcare in Action is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employee will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.

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